Vehicle Storage & Daily Fee Management

A tool for vehicle storage and parking operations, bringing arrival inspections, checks during storage and release charges into one place. Staff continue adding information to the same vehicle record, while managers review inventory and handovers across storage locations. It suits everyday operations that need a record of vehicle condition and time in storage.

From arrival inspection to release charges

1. Record the vehicle at arrival: At intake, staff register the plate number, VIN, vehicle type, color, storage location and arrival time. They also record keys, accompanying items, appearance and damage, with photos and notes. Vehicle details and the first inspection are saved together so the condition at receipt can be reviewed later. Questions about items or appearance that are difficult to resolve from a verbal handover can be checked against the corresponding record.
2. Find and check vehicles in storage: During storage, vehicles can be found by plate number or VIN and filtered by location, type, status and arrival date. Further checks can add inspections, photos and explanations, with dated inspection history supporting comparison over time. The overview brings together stored vehicle counts, today's arrivals and releases, inventory by location and current estimated charges, helping staff understand the overall position before opening a specific vehicle.
3. Check the record and release the vehicle: At release, staff find the stored vehicle, check its intake details and enter the departure time and a note. The page shows storage days, the daily rate and the amount due. Charges are calculated by elapsed storage time in days, with partial days rounded up. The arrival and departure times and that vehicle's daily rate provide the basis for checking the fee. The release also records who handled it so the process can be reviewed afterwards.

Shared operations and record corrections

• Location-based responsibilities: For shared operations, general staff work with vehicles in their assigned location, while administrators can review multiple locations and maintain staff, location and vehicle-type information.
• Vehicle-type and individual rates: Daily rates can be set by vehicle type, and administrators can adjust an individual vehicle's rate with a record of the change.
• Activity history and voided records: Administrators can also inspect activity history and void an incorrect record when needed, rather than relying only on overwriting a spreadsheet.

Records for reconciliation and handovers

For reconciliation or handovers, administrators can filter and export an Excel sheet containing vehicles, storage locations, arrival and release times, storage days, fees and status. Photos and inspections support condition reviews, while summaries and exports support inventory and fee checks. This connects the physical handover with later administration through a storage tool centered on vehicle records, daily charges and staff-led registration, inspection and confirmation.